At KAPA REYNOLDS, we attach paramount importance to respecting the protection of the personal data of our customers, but also of our employees and service providers. We place compliance with European and French legislation at the heart of our concerns.
In the interest of transparency and to provide you with complete information on our use of your personal data, we have drawn up this privacy policy.
We collect and process your personal data for the purpose of meeting our contractual obligations, as well as our legitimate interests of prospecting and retaining our customers. The sending of newsletters is subject to your consent.
What is personal data?
Personal data is information that identifies you, either directly or indirectly. This may include your surname, your first name, your telephone number or your e-mail address.
What are our personal data practices?
We collect your personal data in a fair, lawful and transparent manner. Your personal data, thus collected, is proportionate to the purposes of our processing.
We also ensure the protection of your personal data by implementing strict security measures.
Who can access your personal data?
Your personal data is transmitted, within our services, only to persons authorized by their functions to process them.
They are also sent to our external service providers who are responsible for implementing some of our processing in the name and on behalf of KAPA REYNOLDS.
We carefully ensure that all of our service providers implement the appropriate security and confidentiality measures to guarantee the protection of your personal data.
Apart from these cases, KAPA REYNOLDS will not share your personal data with third parties unless required by law and/or unless you have expressly consented to it beforehand.
What categories of personal data do we collect?
In order to meet the purposes of the aforementioned processing, we collect in particular:
– your surname and first name;
– your postal address;
– Your email address ;
– your phone number.
How long are your personal data kept?
Your personal data is kept for the time necessary to achieve the purposes of the processing implemented, in accordance with the recommendations of the CNIL.
Thus, the maximum retention period of your data in our files relating to the management of our commercial relations is equivalent to the duration of our relationship. Beyond this period, we may keep your data in the form of intermediate archiving to establish proof of a right or contract, or to ensure compliance with a legal obligation. The archiving will be carried out in accordance with the recommendations of the CNIL: the archived data will be the subject of a selection and a conservation distinct from the active database and limited in time, in particular according to the prescriptions of the Civil Code and of the Commercial Code.
The data used for prospecting purposes are kept for a period of three years, running from the end of the commercial relationship when the prospect is a customer or from the collection of data or the last contact from the prospect when this last is not a customer.
What rights do you have with regard to your personal data?
In accordance with applicable regulations, you have the right to access, rectify and delete your personal data. You can also exercise your right to portability in order to obtain your personal data in a structured, usable and machine-readable format, so that they can be transmitted to a third party, if your request is eligible.
You also have the right to request the limitation of the processing of your personal data as well as the right to oppose their processing due to circumstances specific to your personal situation.
You have the possibility to exercise your right to erase your personal data by sending us your request by email at contact@kapa-reynolds.com
Your requests will be examined as soon as possible.
You also have the right to define general or specific directives as to the post-mortem fate of your personal data. The specific directives can be registered with our internal referent for the protection of personal data. The general directives can be registered with a digital trusted third party certified by the CNIL. You have the option to modify or remove these guidelines at any time.
Who can you contact on matters relating to the protection of your data?
You can contact us directly or exercise the rights referred to in the previous paragraph via the following email address: contact@kapa-reynolds.com
In the event that you believe that your rights are not respected with regard to the protection of your data or that an action relating to the conditions of the processing of your personal data would be incompatible with the provisions of this policy or the applicable regulations , you can file a complaint directly with the CNIL.
Further information
KAPA REYNOLDS reserves the right to modify this Privacy Policy at any time, taking into account the provisions in force regarding the protection of personal data.
Legal provisions on the conditions of use
In accordance with the provisions of the GDPR 2016-679 of April 27, 2016, and of law n° 78-17 of January 6, 1978 as amended, relating to the protection of personal data, we inform you that:
the information collected on the contact form of this website is recorded in a computerized file, accessible only by our internal services, for the commercial follow-up of our prospects and our customers;
they are kept for 3 years and are intended for our sales department established in France;
you can exercise your right of access to data concerning you and have it rectified or deleted by contacting KAPA REYNOLDS (telephone: 01 30 09 25 50, email: RGPD@kapa-reynolds.com).
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